Bylaws and Constitution
Section 1. Membership Applications
Application for 2020 membership shall be made via the online membership page form indicating review and acceptance of the waiver of liability accompanied by the annual dues via paypal.
Section 2. Membership Fees Annual dues:
$50 - Individual
$50 - Team
$100.00 Both (team and individual
* payable in full with completed application.
Section 3. Meetings
A. Regular Meetings
Meetings will be once every quarter in March, June, September and December on the 3rd Tuesday of each month during the off season at a designated location at 6 PM local time. Meeting will takes place after each tournament during the season.
B. Special Meetings
Special Meetings shall be called at the discretion of the Managing Director. Notice of Special Meetings shall be sent via email to Members at least two (2) weeks in advance of the meeting date. No business shall be transacted at a Special Meeting except that for which notice is given.
Section 4. Order of Business
The order of business at all meetings shall be in accordance with an accepted rule of order as delineated in Robert's Rules of Order.
Section 5. Elections
A. Officer Elections
The Managing Director, with recommendation from the general membership can appoint position of need to the club and those recommended shall hold office for one year beginning in January.
Candidates for all elected offices shall be nominated before or during the meeting prior to the December General Meeting with additional floor nominations accepted at the time of election. All nominations shall be made by the following methods:
1. by a special nomination committee consisting of three (3) Members, including no more than two Board members, appointed by the Managing Director to nominate a slate of qualified candidates for each office to be filled or
2. by nomination made by a Member and seconded by any other Member and shall hold office for one year beginning with the first meeting of January.
Voting shall be by online poll -or-ballots for each position requiring affirmative votes from a majority of members present or actively online. Voting may be conducted electronically (via e-mail or on website, and or text message to one of the Managing Director) if feasible. Robert's Rules of Order shall govern the elections.
Nominations to fill the unexpired term of a vacant office shall be made from the floor of the Meeting at which the election to fill the vacant office is held after announcing the election via email to Members at least two weeks in advance. Voting shall be conducted as described in Section 3 above.
Section 6. Operating Fund
All Funds shall be deposited by the CFO in a depository approved by the Managing Director. These funds shall be the Operating Fund of the Club. Every dollar spent by the club will be transparent for member review.
Section 7. Expulsions
If any member is charged with improper conduct or with violating the provisions of the Constitution or By-Laws of the Club, such charges shall be brought before the Executive Committee for review. If such charges are found to have sufficient weight, the Secretary / Treasurer shall notify the member of the charges at least one week before the next meeting of the Association. The Member shall be required to appear at such meeting and show just cause, why he/she should not be censured, deprived of the privileges of the Association, or expelled from membership in the Club. If the Member fails to appear at such meeting or is found guilty of the charge, the Member shall, upon a majority vote of the Members present, be censured, be deprived of the privileges of the Club, or be expelled from membership in the Club.
Section 8. Association Termination
In the event of termination of the Club any remaining Club funds and assets shall be dispersed to a charitable organization selected by The Managing Director in accordance with: IRS STATEMENT:
Said voluntary association is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. No part of the net earnings of the association shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article Third hereof. No substantial part of the activities of the association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on (a) by an association exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an association, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code. Upon the dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Section 9. Enacting Clause
These By-Laws shall take effect January 31, 2017.
Section 1. Name
The Association/Club shall be called West Virginia Kayak Anglers, a Kayak Fishing Club (WVKA) and shall operate as a Non-Profit Organization. Business: West Virginia Kayak Anglers,
Section 2. Purpose
To support and promote the sport of fishing from paddle craft in West Virginia and surrounding areas.
Sections 3. Goals
As a recreational organization, the Club's goals shall be to:
1. Organize kayak anglers in West Virginia area and beyond.
2. Support and promote the safe and responsible pursuit of the sport of kayak fishing.
3. Promote fellowship and provide a fun meeting place for kayak fishermen.
4. Provide forum for exchange of ideas, fishing information and rigging tips.
5. Sponsor events, group outings and kayak fishing tournaments.
6. Provide an avenue to promote team competitions
6. Provide public presence to protect interests of kayak fisherman.
Section 4. Membership
Any two (2) persons over the age of sixteen (16) years who fishes from a canoe, pirogue, or kayak may become a Member of the WVKA by complying with provisions specified in the By-Laws. Those members age eighteen (18) years or older are eligible to vote and to hold office after being a member in good standing for one complete season. Anyone under the age of fifteen (15) must be accompanied by an adult.
Any person over the age of sixteen (16) years who fishes from a canoe, pirogue, or kayak may become a Member of the WVKA by complying with provisions specified in the By-Laws. Those members age eighteen (18) years or older are eligible to vote and to hold office after being a member in good standing for one complete season. Anyone under the age of fifteen (15) must be accompanied by an adult
Section 6. Duties
A. Managing Director
It shall be the duty of the Managing Director:
a. To preside at meetings and conduct them in accordance with accepted rules of order (Robert's Rules of Order).
b. to schedule and preside over meetings of the Executive Committee
c. To appoint temporary vacancies subject to approval by the membership.
d. To appoint various committees as necessary.
B. Vice President
It shall be the duty of the Vice President:
a. To be responsible for a program at Regular Meetings.
b. To assist the President in the discharge of his/her duties.
c. To preside in the absence of the President.
d. To ensure the documents of incorporation of the Club are kept current.
e. To work with the Treasurer for all dues collected at tournament.
C. CFO/Club Accountant
It shall be the duty of the Secretary / Treasurer:
a. To keep a log of proceedings of the Club Meetings.
b. To maintain custody of all financial reports and documents connected with the Club.
c. To keep a current and correct Membership roster.
d. To conduct the Club’s Correspondence.
e. To collect all monies due, to have charge of the funds of the Club, and to keep a correct record and account of all monies received and paid out.
f. To deposit the funds of the Club, in the name of the Club, in a depository or depositories approved by the Executive Committee.
g. To present at each Meeting a report stating the financial condition of the Club.
h. To present a written annual financial statement for the prior calendar year at the first Regular Meeting of the year.
It shall be the duty of the Secretary:
a. To keep a log of proceedings of the Club Meetings.
b. To conduct the Club’s Correspondence for meetings, events and tournament announcements through the website, email, social media and other sites.
c. To assist the Webmaster in updating the events pages, newsletters and announcements to the members.
E. Score Keeper/Statistician
to maintain a spreadsheet of all members that participate in our Team and Individual Series. To determine of Special Achievement Winners: AOY, FAOY, RAOY, JAOY
Section 8. Nominations
Nominations for Special Assignments/Coordinators of the Club shall be made as provided in the By-Laws.
Section 9. Election
Nominations for Special Assignments/Coordinators of the Club shall be elected annually by majority vote of the members present.
Section 10. Term of Office
The term of office of each Special Assignments/Coordinators shall be one (1) year with a one (1) year term limit.
Section 11. Vacancy
In the event of a vacancy occurring in any office, the vacancy shall be made known, and a successor for the remaining term of office shall be elected at the next meeting of the Club.
Section 12. Compensation
Officers shall receive no financial compensation, no decrease in membership dues and no other fiscal benefit of the WVKA Fishing Club/Association.
Section 13. Executive Committee
The Managing Director shall be the policy making body of the Club, with the recommended policies being subject to the approval of the membership.
Section 14. Quorum
A. Membership Quorum
A quorum for the transaction of business at a members meeting, including Nominations for Special Assignments/Coordinators of officers, shall consist of a majority of the active participating membership.
Section 15. Removal and Expulsions
Any elected officer may be removed from office and any Member of WVKA may be expelled from the Club/Association, for cause, in the manner prescribed in the By-Laws.
Section 16. Amendments
The Constitution and Bylaws of the Club may be amended by a two-thirds (2/3) vote of the members present at a Regular Meeting or Special Meeting provided that the proposed amendment has been distributed via email to Members at least two weeks before being voted upon. The Constitution and By-Laws, when amended, shall be revised and reposted on the Club Website.
Section 17. Enacting Clause
This Constitution shall take effect January 31, 2017